Answers to Most Frequently Asked Questions
Q. How can I get on the PWC mailing list to receive a conference invitation?
A. There are a number of different ways. The simplest is to click this link and provide your information. You could also attend the conference, or send your full name, mailing address, and email to firstname.lastname@example.org or by mail to:
Q. How do I register for the conference?
A. We have a brand new registration site. The new site allows you select your workshops, choose your dinner options, submit workshop critique or contest entries. It applies scholarship and manuscript winner discounts and provides printed and email confirmation of everything you selected. It even allows you to forward invitations to others and post your registration onto Facebook and Twitter!
Q. Why did you move from the Holiday Inn to Wyndham Hotel?
A. We didn’t! The Wyndham Hotel chain bought the Holiday Inn – Philadelphia Historic District. The Wyndham Hotel will continue to honor the terms of our conference. It’s the same great location, just a brand new name!
Q. Are there special hotel rates for conference attendees?
A. Yes, there are rooms set aside at a special discounted rate of $162/night. You may register by phone (877-999-3223 or 215.932.8660) and mention you are a conference attendee or via internet in order to receive the special rate.
Q. Can I pay for my tuition and food function costs by credit card?
A. Credit cards can be used to pay for the tuition and food functions through our registration site. We also accept pay pal, cash, personal checks, and money orders.
Q. When can I register for the conference?
A. You can register for the 2013 Conference starting March 1, 2013.
Note: Registrants who are submitting manuscripts must submit via the registration site by May 1, 2013. ( the number of critiques are limited, so it’s advisable to register early.)
Pre-registered conferees need only sign-in and pick up a conferee packet. It’s also possible to register at walk-in registration. Sign-ups for food functions must be in by noon Friday.
Walk-in registration starts at 8:30 a.m. on Friday, the first day of the conference.
Q. Can I pick up my pre-registration or do walk-in registration later in the day or on the second or third day?
A. Yes, the registration table is staffed the entire first day, and most of the second day. Even the third day there’s usually someone there.
Q. Is it possible to sign up for only one day, or for one workshop?
A. No. Only full three-day conference registration is accepted.
Q. Can I sign up to attend only the appointments with agents or editors?
A. No. Appointments with agents and editors are free to full three-day registrants, with PWC conferee badge required to participate.
Q. Do people ever sign up for the full three days and not attend it all?
A. Yes. Some can’t come on one of the days, or can’t stay for evening events–but there’s enough to provide a good conference experience even it’s necessary to curtail attendance times.
Q. Why can’t a conferee just bring a manuscript for the workshop leader to look at during the conference?
A. Our workshop leaders are dedicated writers with their own heavy schedules, who teach at the conference, and additionally take time to critique submitted manuscripts on their own time. It’s not fair to expect them to take more time during the conference itself to look at manuscripts. We ask that conferees respect the May 1st submission date for manuscript critiques.
Q. What is the purpose of the half-hour free time between workshops? Couldn’t it be shorter–or longer?
A. The half-hour free time is provided for conferees so they can stretch their legs, use the restrooms, have a break, and have time to meet and talk with other conferees in a relaxed atmosphere. PWC provides a Conferee Lounge with complimentary coffee, decaf, tea, and herbal tea at the 10:30 a.m. and 2:30 p.m. breaks. (Some conferees have suggested the time of the a.m. and p.m. breaks could be shorter, others have suggested it might be longer–the happy-medium seems to work well.)
The lunch break of 1½ hours allows those who like to walk to get out for a bit or to frequent outside restaurants. It also provides a time when some instructors like to meet with conferees.
Q. How do I register if I was a first-prize winner and received free tuition for the following year’s conference?
A. You will receive a letter from the Scholarship chair. That letter contains your scholarship code. Simply enter your scholarship code during the registration process, and your discounted tuition will be applied. Make sure to enter the scholarship code exactly as it appears on the letter (with no spaces).
Q. Can I bring a laptop computer or tape recorder to take notes?
A. Yes, laptops are allowed. Taping is not permitted because it infringes on the rights of the presenters.
Q. Can I sell my own books at the conference?
A. No. Arrangements with the Book Fair and city sales and tax codes do not permit this. However, conferees may put a limited number of small flyers about their work on the tables in the Conferee Lounge.
Q. Can I get the Pen Points by e-mail?
A. Pen Points is now sent only by e-mail.
Q. Exactly where in the Wyndham Hotel does the Philadelphia Writers’ Conference take place?
A. All PWC events are in the hall that leads off from the left end of the hotel lobby. The PWC Registration Desk is right there. All sessions are in rooms in that hall and the agent/editors appointments are at the end of the hall on Friday. On Saturday and Sunday, the Book Fair is in that space.
Q. I registered without submitting my manuscripts for the contest and/or critique. Can I still submit.
A. You can return to the registration site up to midnight on May 1, 2013 to submit to the Contest or Critique. Click here for detailed instructions on how to submit your manuscripts.
Q. I missed the critique deadline. Can I still submit something?
A. No, sorry, we must cut off contest and critique entries with a May 1 deadline. If you submitted after that, your submission was discarded. Feel free to bring along to the conference a one-page entry for our fiction, nonfiction, and poetry Words on the Wall contests however.
Q. Do you have a discount for early registration?
A. Yes. If you register by a May 1 postmark, your three-day registration will be only $220. After May 1 the price increases to $240.
Q. Are the food functions and master classes included in that cost?
A. No. In order to allow you a conference experience that you can customize for your budget, you must purchase these items a la carte.
Q. Is there an age restriction to attend the conference?
A. Yes. Conferees must be at least 18 years old.